Active Scanning Services

Looking for Ongoing, Active Scanning Services?

Information continues expanding into the digital space, making the need for seamless workflow critical to a successful business. Your customers, vendors, staff, and shareholders expect to receive information in a timely manner and manual, paper-intensive workflow processes are prone to errors and delays. Active workflow scanning enables your documents to be electronically managed for improved:

  • Efficiency and cost-savings
  • Privacy compliance
  • Customer satisfaction
  • Quality assurance

Total Records Active Scanning Support

It’s difficult to be productive when managing paper files take up so much of your time. Paper documents must be manually retrieved and sifted through to discover specific data points, and if not properly re-filed, important information can be lost, slowing down your operations. Total Records active scanning solution reduces your company’s paper dependence for improved productivity. We digitize all types of documents, including:

  • Purchase orders
  • AP and AR documents
  • Credit applications
  • Human resource records

Digital documents allow for automated workflow and efficient processing. This means you don’t have to search through a backlog of physical records stored in filing cabinets in order to find information. Instead, documents can be searched, located and shared with the click of a mouse and the strokes of a keyboard.

Understanding Your Scanning Goals

You need a scanning partner that understands your specific business requirements and can help you streamline your workflow processes. At Total Records, we begin by assessing how information is stored, processed, and shared once it enters your workflow. After evaluating your needs, we show you the steps for achieving a digital workflow that supports your business objectives.

Our Active Scanning Process

Scanning services requiredOur workflow scanning service ensures your paper records are imaged efficiently and securely. On a daily, weekly or monthly schedule, we collect the physical documents you are currently using and then prep, sort, scan, and index your files according to your specifications. Once your documents have been digitized, they are electronically uploaded to a storage location of your choosing. If you don’t currently have an electronic document storage solution, our image hosting service helps you properly maintain and manage your digital information.

Security and Compliance Are Critical

In today’s world, regulatory compliance and privacy protection are a top priority. With over 30 years of Information Security experience, Total Records is committed to the security of your information. All data transferred from our repository’s servers are sent via Secure Socket Layer (SSL) technology to ensure regulatory compliance with all privacy laws. We are also fully HIPAA compliant, with chain of custody tracking integrated into all data transfer processes.

To request a free quote for our active scanning services, please call (201) 935-6000 or fill in the form found on this page. We look forward to hearing from you.


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